However, the Secretary of State might still deny the applicant a notary commission if their crime has a reasonable relationship to the duties of the office.Īspiring notaries can submit a written statement and information about their sentencing order and contact the Secretary of State’s office about the information needed to determine whether the individual can become a notary. In some states, individuals that meet all of the requirements to become a notary public and have had their civil rights restored after a convicted felony might still be allowed to become a notary public. Loss of permanent United States residency.The notary public can forfeit their commission or lose their notary commission through: A notary commission lasts four years starting from the appointed date. Typically, the state regulates notaries and the length of their terms. The state’s office receives notary applications for new commission appointments and renewals and administers the commissioning process. In most states, the Secretary of State will appoint a notary public, usually through the County Clerk. Notary Commission: Appointment and Revocation Purchase notary supplies, including a record journal and notary stamp.Purchase a surety bond from approved bonding agencies when required and file all notary public commission documents (typically $5000 bond).Clear a background check and submit fingerprints when required.Satisfactorily pass the state-prescribed written examination (not required in Illinois).Submit your application with a notary application fee.Complete a study course that meets the state’s requirements (not required in Illinois).Have not been criminally convicted of a felony. Never have had a notary public commission suspended or revoked during the last decade.Be a US citizen or a lawful alien legal resident with a permanent US residence.Be 18 years and older and a legal resident of the state where they intend to serve.Generally, states require notary applicants to meet basic requirements when completing the notary application process that includes: Notary laws are different in every state. These public officials provide invaluable notary services to the community, including witnessing and attesting signatures, taking acknowledgments, administering affirmations and oaths, and taking verifications upon affirmation or oath. How to Become a Notaryīecoming a notary can be a full-time or part-time career providing numerous benefits earning thousands of dollars yearly. Screening document signers can detect and deter fraud while protecting others from identity thieves, forgers, and exploiters.Ī notary typically verifies the signer’s identity using their driver’s license, passport, or other legal document/license with the signer’s photograph and signature.Ī document signed and stamped by the notary verifies that they have witnessed the participants signing the paperwork, completing the notarization process. A notary public typically record-keeps, vets, and certifies through a process known as a notarial act.Īccording to the National Notary Association, a notary is an impartial screener who identifies a person signing a document and assures their willingness and awareness about what is contained in the paperwork. The state government appoints notaries and provides statutory powers to notarize documents, witness signatures, administer oaths, and serve many administrative functions like identifying the person signing a document such as interrogatories in personal injury and medical malpractice cases.ĭocuments are notarized to deter fraud, assuring that the document is authentic and all parties involved in the transaction have been certified. A common-law Notary Public serves as a public officer dealing with non-controversial legal matters involving international and foreign business, powers of attorney, deeds, estates, wills, and affidavits.
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